The historic Virginia Theatre is available for rent by individuals, organizations, governmental agencies, schools, and businesses for dance and theatrical performances, concerts, film screenings, meetings, receptions, corporate events, conferences, parties and other public and private events. For more information and availability, contact Steven Bentz, Virginia Theatre Director: 217-819-3902 or steven.bentz@champaignparks.org.
Spaces
- Lobby
- Auditorium
- East Lobby
- Mezzanine Lobby
- Front-of-House
- Stage
Rental Rates
| Lease (Public Events): | |
|---|---|
| Touring Commercial Attraction Performance (Per day) | $4,750.00 FLAT |
| Touring Commercial Attraction Rehearsal (Per day) | $1,250.00 FLAT |
| Local Commercial Attraction Performance (Per day) | $3,650.00 FLAT |
| Local Commercial Attraction Rehearsal (Per day) | $950.00 FLAT |
| Not-for-Profit Event Performance* (Per day) | $2,500.00 FLAT |
| Not-for-Profit Event Rehearsal* (Per day) | $650.00 FLAT |
| Lease (Private Events): | |
|---|---|
| Lobby Meeting, 30 or fewer attending | $65.00 FLAT (2 hours max.; single lobby use, no outside catering or drink service allowed) |
| Lobby Meeting, 31-100 attending | $275.00 FLAT (4 hours max.; single lobby use; outside catering/nonalcoholic drink service allowed) |
| Auditorium Meeting | $2,250.00 FLAT (includes lobby and stage use) |
| Photo Shoots | $85.00 FLAT (2 hours max.; no stage use allowed) |
| Private Party/Reception, East Lobby | $300.00 FLAT (4 hours max.; single lobby use) |
| Private Party/Reception, Mezzanine Lobby | $350.00 FLAT (4 hours max.; single lobby use) |
| Private Party/Reception, Front-of-House | $1,250.00 FLAT (4 hours max.; auditorium not included) |
| Private Party, Stage | $1,750.00 FLAT (includes lobby use) |
| Private Screening | $1,250.00 FLAT (parties of 100 or fewer; no public promotion or ticketing allowed; film rights, stagehands, and technical rentals not included) |
*Please note that touring attractions booked into the Virginia Theatre by 501(c)3 non-profits and governmental agencies will be billed at the Touring Commercial Attraction rate.
| Marketing Fee: | $275.00 FLAT (brochure, website, social media, and eBlast marketing) |
| Ticketing Fees: | |
|---|---|
| Box Office Fee Staffing/Ticketing Fee | $825.00 FLAT |
| Restoration (Facility) Fee | $1.00 per paid admission, inside the face value of the ticket, charged to the rental client at settlement |
| Credit Card Fee | Patrons charged by the venue “on top” of the face value of the ticket, with the venue retaining these fees at settlement |
| Ticketing Service Fee | Patrons charged by the venue “on top” of the face value of the ticket, with the venue retaining these fees at settlement |
| Technical Fees: | |
|---|---|
| Standard Technical Package | $550.00 FLAT (includes house lighting—3 color wash and select “specials”—plus power tie-ins, basic stage microphone package, wireless “head” mics, light console, sound console, and digital snake) |
| House Sound: | (L-Acoustics KARA II flown line array, 10 boxes per side plus fill speakers, subs, and console) |
| Touring Commercial Attraction | $2,150 FLAT |
| Local Commercial Attraction | $1,050 FLAT |
| Not-for-Profit Event* | $550 FLAT |
| Intelligent Lighting: | $50.00 FLAT (per Martin MAC Aura) or $110.00 FLAT (per Martin MAC Quantum Profile), plus stagehand time |
| Projection Systems: | $395.00 FLAT (includes either Christie 4K Digital or twin Norelco AA 35mm projectors) plus stagehand time |
| Theatrical Hazer: | $55.00 FLAT (plus haze fluid) |
| Spot Light: | $140.00 FLAT (per Robert Juliat Topaze fixture), plus stagehand time |
*Note that touring attractions booked into the Virginia Theatre by 501(c)3 non-profits and governmental agencies will be billed at the Touring Commercial Attraction rate.
Stage Hands:
The Virginia Theatre has an Agreement with I.A.T.S.E. Local No. 482 and will make final determinations on union stagehand* requirements at the following rates:
| Straight | Overtime (After 8 hrs/Sundays/Holidays) | |
|---|---|---|
| High Riggers | $37.50 | $56.50 |
| Truck Loaders | $33.00 | $50.00 |
| Stagehands/Wardrobe | $26.50 | $40.00 |
| Performance/Rehearsal | $93.50 | $140.00 |
*Please note that while the Virginia Theatre provides professional sound and lighting equipment and the skilled stagehands to operate that equipment, we are unable to furnish event producer/presenters with sound or lighting design. Sound and lighting design can be critical creative elements of a production and are the responsibility of the event producer/presenter.
Security:
The Champaign Park District has an Agreement with the City of Champaign Police Department to provide both uniformed and plain-clothes officers for paid security at select Virginia Theatre events. The park district will make final determinations on security requirements at the following rates:
| Security Personnel | $65.00 per officer per hour |
Additional Terms:
First Holds will be honored for 30 days but can be renewed as often as needed | Dates confirmed in writing with the provision of tour rider and ticket scaling | Sundays and Holidays are time and ½ for union crew | Box Office hours are 10am-5:30pm Mon through Fri plus 2 hours before every performance | Doors open 1 hour in advance of curtain | Security is provided by City of Champaign Police | The Virginia Theatre is owned and operated by the Champaign Park District, a unit of government of Champaign, Illinois | Communication and Agreements may be subject to the requirements of Open Meetings and Freedom of Information statutes | Selected seats in Main Floor Sections 1 and 5 will be flagged as Obstructed View on all reserved seating shows.
Download full rate sheet (PDF)
Download technical rider (PDF)
